How to Say Thank You in a Way That Adds Value to Your Life

Putting thanks into writing may feel like an unnecessary step in your job search process. It can feel awkward, or you might think that writing isn’t your strength. Let’s explore if an after-interview thank you makes a difference, and if so, how you can turn this courtesy into an opportunity that can enrich your life beyond the interview experience.

Do Thank You Notes Matter?

According to recent surveys, sending thank-you notes after job interviews is less common than expected. A study by TopResume found that nearly one-third of professionals do not send a thank-you note after every interview, and seven percent never send it at all. Another survey by Accountemps revealed that only 25 percent of HR managers reported receiving thank-you notes from applicants after interviews. However, the importance of sending these notes is significant, with 80 percent of HR managers finding them very helpful or somewhat helpful in the decision-making process.

An Etiquette Faux Pas?

Some people keep score— 68 percent of hiring managers stated that receiving a thank-you note impacts their decision-making process. Nearly one in five people have rejected a candidate due to the lack of a thank-you note. This indicates that while many job seekers might overlook this step, it can be a crucial factor in securing a job offer.

 Who to Thank

You must thank each person individually if you’ve met with multiple people during your interview. Personalized notes show that you value everyone’s time and contributions:

Hiring Manager: The person who will likely make the final decision.

Interview Panel Members: Anyone who spent significant time interviewing you.

HR or Recruiter: The person who coordinates the interview process. Please don’t overlook the person who helped ensure the interview went smoothly; acknowledge their role in setting things up or pointing you to resources to prepare.

Timing of the Thank You

Timing is crucial. You should send your thank you note within 24 hours of your interview. Do it while your gratitude and enthusiasm are fresh. However, a thoughtful note is always better late than never if more time has passed.

Freeing Yourself from Expectation

Before we discuss the specifics of writing your thank you note, take a moment to center yourself. Close your eyes and breathe deeply. Release any attachment to the interview outcome. Whether or not you get the job, this moment is about expressing genuine appreciation for the experience and the connections you’ve made.

How to Write a Memorable and Impactful Thank You Note

• Express Genuine Gratitude: Acknowledge the recipient’s time and effort.
• Personalize Your Message:Reference specific moments from the interview.
• Highlight Your Enthusiasm:Show your excitement for the role and the team.
• Reflect on the Experience:Share what you learned or found inspiring.
• Look Forward:Express hope for the future, whether with this opportunity or another.

Sample for Inspiration

Using the guide above, here’s an example.

Dear (Name),

It was a pleasure spending time with you, (Name) and (Name), yesterday. I could sense your enthusiasm and energy around what you have planned (the upcoming rebrand/launch of new product/growth for XYZ, the building of project Snoopy, etc.). I would be thrilled to contribute to that success in the role of (this position) and especially as a (descriptive words that capture your approach or strengths, i.e., a strategic leader.)

I walked away from the interview impressed by (a highlight for you, i.e., how much the company invests in client relationships.) It was also fun to learn that we are both passionate about (i.e., hobby, team, place, experience.)

Thank you for sharing more about this opportunity. While I hope it can lead to a working relationship, no matter the immediate outcome, I am grateful for the experience and our connection.

Delivery Methods

In today’s digital world, email is the most common method for sending thank-you notes. It’s quick, convenient, and ensures your note is received promptly. However, a handwritten note can be a lovely touch if you want to stand out. If you are in a creative field, consider a video message or a beautifully designed card.

Thank You’s Pave the Way Forward

“People will forget what you said, people will forget what you did, but people will never forget how you made them feel.” —Maya Angelou.

The simple acts of gratitude often leave the most profound impacts. Writing a thank you note after a job interview isn’t just a professional courtesy; it’s an opportunity to reflect, connect, and express genuine appreciation. By taking the time to acknowledge the kindness and efforts of others, we open doors to future possibilities and build meaningful relationships that can last a lifetime.

When you say thanks, remember that your words have the power to illuminate, inspire, and connect on a profoundly human level.