Administrative Assistant II

Administrative Assistant II 
Richardson, TX 
Pay: $25.00 – $27.00 per hour 
26-09126
Job Summary

The Administrative Assistant II supports the day-to-day operations of the Vendor Direct program, including drop-ship and non-stock product channels. This tactical, execution-focused role is responsible for managing requests from Sales, coordinating with vendors and suppliers, preparing and processing quotes, maintaining supplier and product information, and supporting accurate and timely order fulfillment. The ideal candidate is organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.

Job Responsibilities

• Monitor and manage requests from Sales teams related to Vendor Direct products and fulfillment.
• Partner with Sales, suppliers, and internal teams to support bulk, drop-ship, and non-stock fulfillment activities.
• Obtain vendor information, pricing, product details, and required documentation.
• Prepare, process, and communicate accurate quotes to Sales teams.
• Maintain vendor contracts and related documentation.
• Maintain accurate supplier data, product catalog information, pricing, and supporting records.
• Process and review purchase orders, invoices, quotes, and supplier documentation.
• Partner with Supply Chain and other internal teams to research and resolve order discrepancies.
• Track requests and follow up with internal teams and suppliers to ensure timely completion and closeout.
• Maintain accurate records and documentation related to vendor and order activities.
• Manage multiple requests, priorities, and deadlines in a fast-paced environment.
• Assist with other related duties as assigned.

Job Requirements

• At least 1 year of experience in administrative support, customer service, sales support, order management, quoting, invoicing, purchasing, sourcing, vendor coordination, or a related field.
• Experience with sourcing, purchasing, placing orders, or vendor management is highly desirable.
• Experience with SAP is preferred.
• Proficiency with Microsoft Office Suite.
• Strong attention to detail and ability to accurately process quotes, purchase orders, invoices, and supplier documentation.
• Strong organizational skills and ability to maintain accurate records and documentation.
• Ability to manage multiple requests and competing priorities while meeting deadlines.
• Strong analytical and problem-solving skills, including the ability to identify and resolve discrepancies.
• Ability to learn new systems, processes, and product information quickly.
• Strong written and verbal communication skills.
• Strong follow-up and coordination skills when working with Sales, suppliers, and internal teams.

Education

• High school diploma or equivalent required.
• Associate degree in Business, Supply Chain, Accounting, or a related field preferred.

Work Experience

• At least 1 year of relevant experience in administrative support, customer service, sales support, order management, quoting, invoicing, purchasing, sourcing, or a related field.
• Experience in purchasing, sourcing, order management, sales operations, quoting, vendor coordination, or supply chain support is preferred.
• Experience working with SAP, vendor pricing, purchase orders, and supplier documentation is a strong plus.

About Equiliem

Equiliem believes in empowering success. It’s our job to cultivate relationships that connect people and employers in a way that is inclusive, intelligent, and allows both to thrive.

Across the U.S., leading companies in healthcare, government, engineering, manufacturing, professional services, and energy rely on us for their workforce solutions. Our recruiting and HR services include contract and direct hire staffing, Payrolling/EOR, Independent Contractor Compliance, and Managed Services.

For almost 30 years, we’ve helped shape our industry. Today, we continue to research, ask questions, and continuously enhance the candidate journey and client experience.

Benefits

We offer a comprehensive benefits package to our employees, which includes:

• Medical Insurance
• Vision & Dental Insurance
• Life Insurance
• Matching 401(k)
• Commuter Benefits
• Employee Discounts & Rewards
• Payroll Payment Options

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EEO Employer

Equiliem is an equal opportunity employer. We do not discriminate or allow discrimination based on race, color, religion, creed, sex, age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Equiliem will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [email protected] or (732) 238-6050.